Title here
Summary here
SAP Fieldglass Master Data: Overview, Hierarchy & Relationships
TL;DR
- SAP Fieldglass master data spans 25 objects across 4 phases — Site, Business Unit, Supplier, User, and User Role are mandatory; all others are optional depending on your program scope.
- Setup must follow a strict dependency order: Company Structure → Supplier Foundation → User & Permissions → Rate & Templates → MSP & Certification.
- This article provides the map; detailed field-level configuration for each object is covered in FG-A02 through FG-A05.
1) Master Data Setup Flow
2) Hierarchy Structure
3) ER Diagram
4) Master Process
| Phase | Object | Integration | Prerequisite | Menu | Description | Practical Examples | Role |
|---|---|---|---|---|---|---|---|
| 1 Company Structure | Site | S/4HANA↔FG | - | Admin > Sites | Create site, define address, configure site rules | Site “SITE-JP-TKY” (Tokyo HQ), Country “JP”, Currency “JPY” | Administrator |
| Location | - | Site | Admin > Locations | Create location, configure tax rules, link to site | Location “LOC-TKY-1F” (Tokyo HQ 1F), Tax Code “JP-10” | Administrator | |
| Business Unit | S/4HANA↔FG | Site | Admin > Business Units | Create business unit, define hierarchy, configure cost allocation | Business Unit “BU-JP-IT” (Japan IT Division), GL Account “6100001” | Administrator | |
| Cost Center | S/4HANA↔FG | Business Unit | Admin > Cost Centers | Create cost center, set budget, link to business unit | Cost Center “CC-JP-IT-01” (IT Operations), Budget “10,000,000 JPY/year” | Administrator | |
| 1 Supplier | Supplier | S/4HANA↔FG | - | Admin > Supplier | Register supplier, define details, configure payment terms | Supplier “SUP-001” (ABC Staffing Services), Payment Terms “Net 30” | Administrator |
| Supplier Contact | - | Supplier | Admin > Supplier | Create contact person, define contact details, assign to supplier | Contact “Taro Suzuki”, Email “taro.suzuki@abc.co.jp” | Administrator | |
| Vendor Master | S/4HANA↔FG | Supplier | Admin > Supplier | Create vendor master, link to supplier, configure billing settings | Vendor “VND-001” (ABC Staffing Services), Remit To “Shinjuku, Tokyo” | Administrator | |
| 2 User Management | User Role | - | - | Admin > User Roles | Define user role, configure permissions, set module access | Role “Hiring Manager”, Permissions “Contingent Labor / Time Sheet Approval” | Administrator |
| User | - | User Role | Admin > Users | Create user, assign role, configure approval authority | User “USR-001” (Hanako Tanaka), Role “Hiring Manager” | Administrator | |
| Approval Group | - | User | Admin > Approval Groups | Create approval group, define approval workflow, assign users | Approval Group “APG-JP-IT” (IT Division Approvers), Hierarchy “2-level approval” | Administrator | |
| Distribution List | - | Supplier | Admin > Distribution Lists | Create distribution list, select suppliers, configure distribution rules | Distribution List “DL-IT-STAFFING” (5 IT Staffing Suppliers) | Administrator | |
| 3 Rate Structure | Rate Category | - | - | Admin > Rate Categories | Create rate category, define rate type, set unit of measure | Category “RC-HOURLY” (Hourly), Unit “H” (Hour), Currency “JPY” | Administrator |
| Rate | - | Rate Category | Admin > Rates | Define rate, set Pay Rate / Bill Rate, configure overtime rules | Rate “RT-SE-STD” (Standard SE Rate), Pay Rate “4,000 JPY/H”, Bill Rate “5,500 JPY/H” | Administrator | |
| Rate Grid | - | Rate, Supplier, Site | Admin > Rate Grids | Create rate grid, define supplier/site combinations, set rate values | Grid “RG-TKY-ABC” (Tokyo / ABC Supplier), Job-level rate configuration | Administrator | |
| Rate Card | - | Rate Grid | Admin > Rate Cards | Create rate card, assign rates to job levels, define effective period | Rate Card “RCARD-IT-2024” (IT Staff FY2024), Effective Period “2024/4/1–2025/3/31” | Administrator | |
| Rate Schedule | - | Rate | Admin > Rate Schedules | Create rate schedule, define shifts, assign rates | Schedule “RS-STD-8H” (Standard 8-hour shift), Overtime Multiplier “1.25” | Administrator | |
| 3 Job Posting Configuration | Contingent Type | - | - | Admin > Contingent Types | Define contingent type, configure workflow, define approval rules | Contingent Type “CT-TEMP” (General Temporary), Approval “2-level” | Administrator |
| Qualification | - | - | Admin > Qualifications | Define qualification requirements, set skill requirements, assign to templates | Qualification “QUAL-JAVA” (Java Development 3+ years), Skill Level “Intermediate” | Administrator | |
| Job Posting Template | - | Contingent Type, Qualification, Rate Schedule | Admin > Job Posting Templates | Create template, define qualification requirements, configure distribution rules | Template “JPT-SE-STD” (Standard SE Posting), Distribution “5 IT Suppliers” | Administrator | |
| 3 SOW Configuration | SOW Type | - | - | Admin > SOW Types | Define SOW type, configure workflow, define collaboration rules | SOW Type “SOWT-FP” (Fixed Price), Collaboration “Red Line enabled” | Administrator |
| Worker Role | - | Rate Category | Admin > Worker Roles | Define worker role, configure rate structure, set time-tracking settings | Worker Role “WR-SE” (Systems Engineer), Rate Category “RC-HOURLY” | Administrator | |
| Event Library | - | - | Admin > Event Library | Create payment events, define milestones, set schedule | Event “EVT-MS-DELIVERY” (Milestone Payment), Trigger “On Deliverable Approval” | Administrator | |
| SOW Template | - | SOW Type, Worker Role, Event Library | Admin > SOW Templates | Create template, define worker roles, configure payment characteristics | Template “SOWT-DEV-STD” (Standard Development Contract), Payment “Monthly + Milestone” | Administrator | |
| 4 MSP Configuration | MSP Company | - | Supplier | Admin > MSP | Register MSP, configure fee structure, set markup/discount | MSP “MSP-001” (XYZ Staffing), Fee “3% Markup” | Administrator |
| 4 Certification | Certification | - | - | Admin > Certifications | Define certification type, set expiration rules, configure compliance settings | Certification “CERT-ISMS” (ISMS Certification), Validity “3 years”, Renewal “Required” | Administrator |
What to Read Next
L1) Big Picture
| ID | Category | Title |
|---|---|---|
| fg-001 | Overview | What is SAP Fieldglass? |
L2-A) Master Data
| ID | Category | Title |
|---|---|---|
| fg-a01 | Overview | SAP Fieldglass Master Data: Overview, Hierarchy & Relationships 📍 |
| fg-a02-01 | Master Data | SAP Fieldglass Site |
| fg-a02-02 | Master Data | SAP Fieldglass Location |
| fg-a02-03 | Master Data | SAP Fieldglass Business Unit |
| fg-a02-04 | Master Data | SAP Fieldglass Cost Center |
| fg-a03-01 | Master Data | SAP Fieldglass User Role |
| fg-a03-02 | Master Data | SAP Fieldglass User |
| fg-a03-03 | Master Data | SAP Fieldglass Approval Group |
| fg-a03-04 | Master Data | SAP Fieldglass Distribution List |
| fg-a04-01 | Master Data | SAP Fieldglass Rate Category |
| fg-a04-02 | Master Data | SAP Fieldglass Rate Grid |
| fg-a04-03 | Master Data | SAP Fieldglass Contingent Type |
| fg-a04-04 | Master Data | SAP Fieldglass SOW Template |
| fg-a05-01 | Master Data | SAP Fieldglass MSP Company |
| fg-a05-02 | Master Data | SAP Fieldglass Certification |
L2-B) Transaction
| ID | Category | Title |
|---|---|---|
| fg-b01 | Overview | SAP Fieldglass Transactions: Process Flow, Hierarchy & Relationships |